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1. What is Management Automation?
According to experts, management automation refers to the application of technology, digital tools, and artificial intelligence in operations and business to replace traditional manual activities.
Some tools businesses can apply in management include: human resource management software, customer relationship management software, data analytics tools, financial and accounting management software, etc.
The advantage of using these tools is that businesses do not need to invest in dedicated servers, as all data will be stored in the cloud. Companies can use what they need and pay only for what they use. When using an accounting tool, instead of calculating manually, you just need to input data and ask questions, and the tool will provide the answers.
2. Why Do Businesses Need to Automate Management?
Automation not only reduces the management burden on business owners and lowers operational costs but also positively impacts revenue growth due to the following 5 reasons.
a. Enhanced Accountability in the Workplace
When you bind your entire business with management automation tools, it requires all employees to follow a unified process. This fosters transparency and clearly delineates individual responsibilities in their work.
Employees will no longer be able to use excuses like “I didn’t receive the email” or “I didn’t read the email” to shirk responsibility for assigned tasks. Managers can simply refer to the process to see who is responsible for what at each stage of the work.
b. Increased Productivity While Reducing Costs
By working on the same management software, team members involved in the workflow can easily search for information and stay updated on progress, thereby saving time and enhancing the productivity of each employee and department.
Using management software does not require significant infrastructure investment, as costs are typically incurred based on usage and duration. This is an effective way to save costs and allows businesses to proactively budget for the future.
c. Streamlined Communication in Management
Before automation tools, most businesses relied on Gmail, Outlook, or Google Drive for work communication. The drawback of these tools is the need to sort tasks from different platforms, which increases the risk of information leaks when computers are infected with viruses, etc.
By automating the management process through a common software platform, you will have a logical sequence in task organization, knowing which tasks to prioritize. Administrative tasks such as requesting leave or registering for business trips can be easily carried out and notifications sent to relevant parties. It’s simple and effective!
Moreover, with all employees participating on the same software, the company’s information is centrally managed, allowing you to understand the health status of your business and make necessary adjustments according to the reality.
d. Minimized Risks of Data Breaches and Loss
Automating management with ERP software allows company executives to manage operations more easily and avoid the risks of information leaks and data loss.
Previously, businesses had to constantly guard against these risks by backing up data to external hard drives or storing it on multiple computers, which consumed time and resources.
However, with the shift to management through tools and software, businesses no longer have to worry about this because all data is stored in the cloud; they are not affected by computer loss, virus infections, or other weather-related obstacles.
e. Ability to Work Anytime, Anywhere
Most management software today can be accessed anytime, anywhere on various devices. This allows employees working outside the office to still interact and exchange work via mobile devices.
Thus, work will not be interrupted by geographical distance or space.
Conclusion:
Management automation is a significant step forward that helps businesses optimize processes and increase productivity. Implementing technology in management will help minimize errors, enhance efficiency, and improve customer experience.
This is especially important in an increasingly competitive business environment that must quickly meet market demands. Therefore, businesses should begin automating management today to ensure sustainable growth and success in the future.
Source: Compiled
